Vehicle Hire Software

Streamline Your Hire & Rental Business

VHS offers bespoke solutions that can cater for every aspect of your vehicle rental business.

Our product features include:

• E-Marketing of your company
• Enquiries Management
• Automatic Vehicle Quotations
• Website Bookings
• Booking Management
• Vehicle Management
• Vehicle Diary
• Central Calendars
• Employee Management
• Digital Documents
• Custom Reports
• Vehicle Tracking
• Mobile Inspections
• MOT, Insurances, Risk Management
• Customer Account Portal
• Licence Management
• Multi-drivers hire

Never miss out on a potential customer with Enquiry Management

Why rely on memorising who has responded to what?Use our integrated system where:

• Customers can make an enquiry easily on your website
• Staff can respond to enquiries directly from our system, ensuring business continuity

Make vehicle bookings convenient for your customers & your business.

• Why wait for office hours? Increase sales by letting customers can book at their own convenience.
• Avoid no shows: Take the payment directly online and in advance.

VHS offers ‘self-checkout’ booking and payment systems built into your website that are directly integrated with your system for live vehicle availability & automatic record updates.

Stay in Control with Vehicle Management

• Store important vehicle documents and information, ready to access 24/7.
  • Purchase & lease information
  • MOT certificates
  • V5 certificates
  • Dimensions
  • Fuel efficiency.
• See a repair & service history for each vehicle in your fleet.
• Includes vehicle extras such as tow bar & roof racks.
• Affordable Vehicle Tracking System
• Keys management: Organise your keys and know who has them using QR codes

Manage your fleet easily & efficiently with your Vehicle Diary:

• Conveniently manage, edit and control all vehicle reservations on the calendar.
• Integrated with your website & online booking system.

Efficient Employee Management

Gone are the days of sinking time into paper-based rotas. Our simple staff management system instantly provides you with the full picture

• Clock in easily: Staff can check in and out with face scan or by sharing their location.
• Track your employee attendance, holidays and breaks.
• Automatic Scheduling: You can create weekly schedules that take into account your staff, their preferred hours & roles.
• Quickly access HR information from anywhere: job role, line manager, payroll details, breaks, employment contract &emergency contacts.

Make Informed Decisions about your Vehicle Hire Business: Generate Custom Reports

• Digitise Rental Agreements
• Generate Invoices Automatically
• See how much revenue your business is generating and personalise the results to find out what is important to you. For example, see which vehicle types are creating the most revenue.
• Vehicle Health Reports: See which vehicles breakdown often
• Accounting Reports
• Be Aware of Customer History: Know who pays on time, who has left their car in bad shape and who not to issue a car to.

Ensure repeat customers by making things easier for them:

User-friendly website& social media presence:

Your online branding and website is vital in getting customer interest, enquiries and increasing bookings.

Customer account portal: for corporate bookings and repeat hires

Customers can create an account, request the same vehicle, make a booking, pay online, download their invoices and track their bookings all from your website.

More than just software: We are with you every step of the way.

We go above and beyond for our customers, offering top quality continued support:

• Implementation
• An account manager to ensure things run smoothly
• Remote & on-site training available
• UK-based technical support

Want a personalised quote? Let us find the best quote for your business needs:

• No hidden fees
• No added charge per user